Administrative Coordinator

Rose Kennedy Greenway Conservancy
Title: Administrative Coordinator
Type of Position: Full-time, non-exempt
Reports to:  Executive Director
Salary: $48,000-$52,000

The Rose Kennedy Greenway Conservancy, the non-profit responsible for the management and care of The Greenway, is seeking a highly motivated and reliable individual for a full-time position as Administrative Coordinator. This is an opportunity to join a dynamic, young organization and contribute to its efforts to advance a premier public space. 

The Greenway Conservancy is committed to providing a park environment that is welcoming to racially, culturally, and economically diverse residents of Boston and beyond. The Administrative Coordinator will work closely with the Executive Director, staff, and outside consultants to further this work and ensure its pervasiveness across the organization. You can read more about our mission, vision, and commitment to diversity, equity, and inclusion on our website.

The Administrative Coordinator will provide broad administrative and organizational support to the Executive Director, Board, and staff to further the Rose Kennedy Greenway Conservancy’s goals. This position offers an excellent opportunity to develop and strengthen administrative skills, learn about nonprofit leadership and governance, and advance a career in nonprofit administration.

Responsibilities

Executive Support

• Administratively support the Executive Director, collaborating on a dynamic schedule to coordinate internal and external meetings.
• Work with other team members on the preparation of materials and deliverables for internal and external meetings.

Conservancy Board Support

• Help schedule and send invites for meetings of the full Board of Directors and various Board committee meetings.
• Coordinate Board meeting logistics, including venue, setup, and equipment needs.  
• Serve as point of contact for Board members on logistical matters.
• Assist Directors with the preparation and distribution of materials for Board and committee meetings. 
• Take meeting minutes for full Board and Board committee meetings, as assigned. 
• Maintain board orientation materials and current board and committee rosters.
• Manage the annual distribution and collection of Board and Employee Conflict of Interest forms.

Staff and Office Management

• Coordinate response to the Conservancy’s general email inboxes and answer the general Conservancy phone line. Greet office visitors.  
• Schedule and provide logistical support for staff meetings.
• Support the operation of the Conservancy office, ordering and stocking supplies, distributing mail, and serving as liaison to IT service providers. 
• Update the staff directory and Conservancy phone system.
• Manage the uniform program, including conducting inventories and ordering.
• Manage the Conservancy’s Zoom and DocuSign accounts. 
• Support the HR Generalist in posting open positions on job boards and onboarding processes. 
• Provide administrative finance assistance, as assigned.
• Perform other duties as directed or as needed. 

Skills and qualifications

• Strong organizational skills and attention to detail.
• Strong writing and communication skills.
• Ability to manage delegated tasks effectively.
• Ability to take initiative and problem solve. 
• Computer and professional skills needed to accomplish tasks (including but not limited to Google and Microsoft Suites, Zoom).
• Commitment to Diversity, Equity, and Inclusion. 
• Ability to work occasional scheduled evenings.

Logistics

• This is a full-time (40 hours per week) non-exempt position with full benefits.
• Work hours are generally Monday through Friday, but flexibility is required for scheduled evening board meetings.
• Work will generally take place indoors, but the position will require some amount of time in the park. 

Compensation and Benefits

• The salary range $48,000-$52,000 per year
• The Greenway Conservancy offers competitive benefits including: 
  • Medical and dental insurance (Conservancy pays 80% of premiums and 100% of the medical deductible).
  • Vision insurance.
  • Short and long-term disability, life and AD&D insurance (Conservancy pays 100% of premiums). 
  • 16 paid vacation days, 13.5 paid holidays, 7 paid sick days annually.
  • Simple IRA with 3% employer match after 2 years of employment.
  • Pre-tax commuter benefits.
  • Professional development specific to the role is available and encouraged.
  • Free/discounted admission to many cultural organizations in New England.

Application process

• Please email a one-page cover letter, a resume, and 3 references to: [email protected] with “Administrative Coordinator” in the subject line. Each file name should include the applicant’s last name.
• The Greenway Conservancy invites and encourages minority group members, veterans, disabled individuals, women, and people of all gender identities to apply.
• No phone calls, please

About The Greenway and the Conservancy

The Greenway is the contemporary public park in the heart of Boston. The Greenway welcomes millions of visitors annually to gather, play, unwind, and explore. The Greenway Conservancy is the non-profit responsible for the management and care of The Greenway. The majority of the public park’s annual budget is generously provided by private sources. 

To learn more about The Greenway and the Conservancy, please visit our website and blog and follow us on Facebook and Twitter.

The Greenway Conservancy is an equal opportunity employer, and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, citizenship, age, disability, military or veteran status, sexual orientation, genetic information, gender identity or expression (including transgender) or any other characteristic protected by law.