Construction Job Order Specialist

Summary

Job Duties

What You Will Be Doing: 

• Provide technical support, training, and assistance to internal and external agency customers in project and contract administration, ensuring timely completion tasks consistent with contract terms and department/county policies.
• Develop and update standardized templates and maintain database trackers and logs in accordance with established policies and procedures.
• Create, maintain, and track project documents (e.g., estimates, activity completion, close-out, lessons learned) and review job/work order scopes and costs for compliance with contract terms.
• Facilitate gathering resource estimates from agency project teams to assess project readiness and monitor executed job orders.
• Assist in creating and revising standard process documentation and serve as a point of contact for internal and external customers, including participating in team meetings on Equity and Social Justice topics.
• Monitor and report on contingency status, project progress, and spending. Analyze costs and forecast changes for assigned projects and provide data to the team and leadership as needed.

Experience, Qualifications, Knowledge, Skills

• Four (4) years of increasingly responsible experience in managing job order contracts for a government agency or construction company.
• Experience in construction cost estimating and scheduling.
• Exceptional written and verbal communication skills, with a proven ability to effectively interact with both technical and non-technical stakeholders, provide technical assistance to team members, and build/sustain strong relationships with peers and customers.
• Bachelor’s degree in business, accounting, finance, construction management, or closely related field.

Any equivalent combination of experience and education which provides the applicant with the skills, knowledge and abilities required to perform the work.

Competencies You Bring:     

• Collaborates – Building partnerships and working collaboratively with others to meet shared objectives.
• Drives Results – Consistently achieving results, even under tough circumstances.
• Plans and Aligns – Planning and prioritizing work to meet commitments aligned with organizational goals.
• Manages Ambiguity – Operating effectively, even when things are not certain, or the way forward is not clear.
• Manages Conflict – Handling conflict situations effectively, with a minimum of noise

Required Licenses: 

Valid Washington State driver’s license (or ability to obtain Washington State driver’s license upon hire) or alternate ability to travel to off-site locations.

It Would Be Great if You Also Bring:

• Two (2) years of job order contracting administration in WA State.
• Proficient in Microsoft Office Suite such as Excel, Word, Outlook, Teams, and SharePoint.
• Working knowledge of contract management databases to build reports and dashboards.
• Experience using Unifier and/or Airtable.
• Ability to research, gather, analyze, organize, and present data and information to a diverse audience.
• Understand project control techniques and effectively manage multiple projects with competing priorities and deadlines.

Supplemental Information

• Remote and Onsite Work Details: Employees in this role work remotely from a home location, with onsite reporting requirements typically 1-2 days per quarter as need arises. Onboarding will require one week of onsite work. The frequency of onsite work is determined by business needs and may be adjusted accordingly. Onsite reporting locations may be at various King County worksites including the  collaboration space at King Street Center (201 S. Jackson St, Seattle, WA 98104). This work arrangement promotes work-life-balance and reduces carbon footprint under the department’s vision of Green Where We Work.
• Remote Work Location Requirement: Employees must reside in Washington State and be within a reasonable distance to King County worksites to meet onsite reporting requirements.
• Union Representation: This position is not represented by a union.
• Work Schedule: This full-time position works a 40-hour work week. This position is non-exempt from the overtime provision of the Fair Labor Standard Act (FLSA) and is eligible. The typical work schedule for this position is anticipated to be Monday to Friday, 8:00 AM to 5:00 PM with some flexibility to the start and end time.
• Application and Selection Process: We welcome applications from all qualified applicants. We value diversity, diverse perspectives and life experience and encourage people of all backgrounds to apply. Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.

To apply, submit a:

• Complete Application
• Resume

Note:  Additional documents won’t be considered during minimum qualification screening. For more information regarding this recruitment, please contact Crystal Yost – [email protected].

This position was previously advertised under the working title “Project Control Specialist – JOC” in September 2024 – if you applied under this title, you do not need to reapply.

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Forbes named King County as one of Washington State’s best employers. Together, with leadership and our employees, we’re changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation’s best places to live, work and play.

Guided by our “True North”, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles – we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.