Programs Coordinator

Programs Coordinator
Organization Rose Kennedy Greenway Conservancy
Location Boston, Massachusetts
Job Type Full Time
Application Deadline Jul 30, 2022

Rose Kennedy Greenway Conservancy
Title: Programs Coordinator
Type of Position: Full-time, non-exempt
Reports to: Assistant Director of Programs
Department: Programs

The Greenway Conservancy, the non-profit responsible for the management and care of The Greenway, is seeking a highly motivated and reliable individual to join our team as the Programs Coordinator. The Programs Coordinator will assist in organizing, permitting and executing the Conservancy’s robust programming calendar and is instrumental in building and growing partnerships with event organizers.  

The Greenway Conservancy is committed to providing a park environment that is welcoming to racially, culturally, and economically diverse residents and visitors. You can read more about our mission, vision, and commitment to diversity, equity, and inclusion on our website.

Millions visit The Greenway each year for community events, local markets, unique food truck meals, and engaging art. The Conservancy’s programming approach is to host partner events, allowing us to work with a wide range of community groups and small businesses to bring hundreds of relevant and authentic events to the public. The Programs Department works very closely with all Conservancy team members to assure an outstanding visitor experience. Pre-pandemic, The Greenway hosted 400+ events and programs, including Chinatown Main Streets Festival, Lantern Festival, My Caribbean One World Expo, Boston GreenFest, Films at the Gate, Boston Local Food Festival, and over 100 free fitness classes. Daily visitors enjoy the Greenway Carousel, distinctive food vendors, outdoor beer gardens, and free Wi-Fi. 

 

Responsibilities

  • Act as the main point of communication for several programmatic series and events. Areas of responsibility will be determined based on candidate experience and in collaboration with the team and may include music/performance events, such as partnerships with Boston Lyric Opera and the Boston Music Project. Act as the main point of communication, handle day-to-day questions, monitor for compliance, and assist with marketing and calendaring. 
  • Assist in the management of the Greenway Food Vending program and food truck festival(s).
  • Lead additional programs and festivals as assigned. This includes explaining the event planning process to new partners, assisting with permitting and fees, layouts, compliance, marketing and scheduling, ongoing communication, and event staffing.  
  • Assist with several Public Art events each year, working with this Department to follow our event guidelines and deepen community partnerships. 
  • Provide on-site support for Conservancy and third party events, such as festivals, promotions/sampling events, and filmings and photo shoots as needed, including set-up and tear-down on-site. Work outdoors, handle physical tasks, and conduct work with the utmost professionalism and concern for everyone encountered.
  • Assist in oversight and tracking of programs and event attendance. 
  • Learn and enforce the Park Use Guidelines and Park Rules, both in event planning processes and in the park, balancing park needs with event needs. 
  • Other duties as assigned related to the Conservancy’s mission or to support partners or stakeholders.

Skills and Qualifications

  • Experience working at or studying in a related field, including nonprofit programming or event management. 
  • Proven track record of
    • Working with a diverse range of audiences and organizations; 
    • Meeting/surpassing goals;
    • Succeeding in a fast-paced and innovative environment.
  • Demonstrated skill in creative problem-solving, can-do attitude, and staying calm under pressure.
  • Strong written and oral communication skills. Bilingual skills a plus, especially in Chinese languages given our programs in the Chinatown neighborhood.
  • Computer proficiency, especially in Google for Work (Drive, Docs, Sheets, Slides, Gmail) and Microsoft (Excel, PowerPoint, Word). 
  • Ability to work outside in all types of weather, to kneel or stand for periods of time, and to lift 50 pounds, which are all needed for event oversight.
  • Must have a valid driver’s license and ability to drive Conservancy vehicles in downtown Boston to move event supplies.

Logistics

  • This is a full time (40 hours a week) position with full benefits. 
  • Work hours are generally Monday through Friday, but a significant amount of weekend and evening work is needed between April and October to be present at events and programs. Comparable time off within the pay week is often possible. 
  • Work will generally take place indoors in the office, but the position will require a significant amount of time in the parks, especially between April and October, in all weather conditions.
  • All incoming employees will be required to comply with the Conservancy’s COVID-19 vaccination policy.

Application process

  • Please email the following to [email protected] with “Programs Coordinator” in the subject line. Each file name should begin with applicant’s last name.
    • one-page cover letter
    • one-page resume
    • 3 references
  • No phone calls, please.

About The Greenway and the Conservancy

The Greenway is the contemporary public park in the heart of Boston. The Greenway welcomes millions of visitors annually to gather, play, unwind, and explore. The Greenway Conservancy is the non-profit responsible for the management and care of The Greenway. The majority of the public park’s annual budget is generously provided by private sources. 

To learn more about The Greenway and the Conservancy, please visit our website and blog and follow us on Facebook and Twitter.

The Greenway Conservancy is an equal opportunity employer, and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, citizenship, age, disability, military or veteran status, sexual orientation, genetic information, gender identity or expression (including transgender) or any other characteristic protected by law.

Application Link