Institutional Partnerships Manager

Institutional Partnerships Manager
Organization Pittsburgh Parks Conservancy
Location Pittsburgh, Pennsylvania
Job Type Full Time
Application Deadline Jul 15, 2024

Job Title: Institutional Partnerships Manager

Reports to: Vice President & Chief Administrative Officer

Work Status: Full Time

FLSA Status: Exempt


Pittsburgh Parks Conservancy Mission Statement:

Improving quality of life for the people of Pittsburgh by restoring the park system to excellence in partnership with government and the community. Projects and programs are conducted with respect for the environment, historic design, and the needs of our diverse region.


Position Summary:

The Institutional Partnerships Manager is responsible for maximizing philanthropic giving from corporate, government, and foundation partners in support of the mission and work of the Pittsburgh Parks Conservancy (PPC). Reporting to the Vice President & Chief Administrative Officer, the Institutional Partnerships Manager will cultivate and steward relationships with a portfolio of regional and national corporations, government agencies, and professional foundations to secure funding for various strategic projects and priorities at the organization. The Institutional Partnerships Manager will identify, research, cultivate, and solicit grants, while also helping to write proposals and reports in collaboration with program staff.  


Position Duties:

Performs under the general supervision of the Vice President & Chief Administrative Officer and is responsible for, but not limited to, the following duties:


Philanthropy Responsibilities:

  • Manage and grow a portfolio of institutional funders, including professional foundations, public agencies, corporate funders, and community organizations in order to meet annual goals in support of the organization’s programs and initiatives.
  • Conduct prospect research and create an annual plan that aligns funding opportunities with key organizational needs.
  • Implement customized stewardship and engagement strategies for institutional funders that demonstrates the impact of their philanthropic support.
  • Manage the development of compelling presentations and pitch materials for requests of various sizes.
  • Lead, either independently or with a team of cross-departmental staff, the development of grant proposals, budgets, reports, and other supplemental materials.
  • Write various grant proposals, reports, and other materials related to institutional gifts.
  • Oversee the grants management process, including the overall grants schedule, data and gift entry into donor CRM (Customer Relationship Management) system, grant kickoff and interim report meetings, and final reporting deadlines. 
  • Collaborate with the Director of Finance and other relevant staff to ensure compliance with various grant requirements.
  • Monitor, facilitate, and increase the PPC’s participation in the EITC (Education Improvement Tax Credit) and other governmental funding programs.
  • Assist with the coordination of sponsored volunteer activities, park activations, and benefit fulfillment for corporate partners.
  • Prepare the President and CEO and other senior leaders for external meetings with current and prospective funders.
  • Collaborate with Advancement staff to meet funder communications requirements and advise from the institutional funding perspective including social media posts, website copy, and press releases.


Government Relations Responsibilities

  • Assist in the coordination and facilitation of PPC’s relationships with elected officials at the local, state, and federal levels related to government grants and funding opportunities.
  • Assist the President & CEO and other senior staff in the implementation on a plan to engage and inform elected representatives on PPC programs, projects, and priorities related to government grants and funding opportunities.
  • Schedule site visits and tours with elected officials as needed.


Management Responsibilities

  • Manage a full-time employee and an external grant support contractor.
  • Provide guidance and track performance against a professional development plan for full-time direct reports.
  • Communicate regularly with relevant staff to strategize about status of stewardship, prospecting, proposals, events, and appeals; and evaluate areas needing focus and growth.
  • Assist with the development of the annual department budget with the Chief Administrative Officer and Director of Finance.
  • Explore new ideas through professional growth opportunities.


Training and Experience (position requirements at entry):

  • At least 5 years of professional level experience required in fundraising and/or nonprofit management.
  • Personal track record of success in reaching and exceeding fundraising goals, including a history of securing gifts of $10,000+ from corporate, government, and/or foundation sources.
  • Proven track record of building and maintaining relationships with a variety of funder types.
  • Experience researching donor prospects. Ability to analyze and determine philanthropic alignment between each donor and area of opportunity is key.
  • Demonstrated proficiency in writing grant proposals, reports, and other supplemental materials.
  • Strong communication skills, both oral and written.
  • Demonstrated project management, organization, delegation, and prioritization skills.
  • Proven ability to establish objectives, set performance standards, and organize and motivate a team to achieve goals.
  • Experience hiring, mentoring, and retaining staff.



The PPC offers the following benefits package to all full-time employees.

  • Health, vision, and dental insurance
  • Life insurance and short-term/long-term disability insurance offered at no-cost to employee
  • Aflac supplemental insurance
  • Twenty (20) paid vacation days and ten (10) paid company holidays, increasing to twenty-five (25) paid vacation days after three years of employment.
  • 403(b) retirement savings program with 8% company match
  • Paid parental leave
  • Hybrid work model
  • Professional development opportunities
  • Discount on PPC merchandise


The PPC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or other protected characteristics.


Application Link