Finance & Operations Manager

Finance & Operations Manager
Organization Brooklyn Bridge Park Conservancy, Inc.
Location Brooklyn, New York
Job Type Full Time
Application Deadline Feb 1, 2023

Brooklyn Bridge Park Conservancy plays a vital role in creating and energizing this community-focused, world-class urban oasis on the Brooklyn waterfront. A 501(c)3 non-profit, we bring this unique park space to life with more than 500 innovative and engaging educational, cultural, fitness and recreational programs each year. Our free and low-cost events create new and exciting opportunities for tens of thousands of NYC residents and visitors to learn, grow, and experience all that Brooklyn Bridge Park has to offer.

We are currently seeking a highly motivated Finance & Operations Manager to work closely with the Deputy Director to manage daily finance, operational logistics, and administrative tasks for the Conservancy. The role will assist with the implementation and maintenance of financial policies, strategies, and practices and will have a particular focus on maintaining financial records, coordinating office logistics in accordance with organizational objectives, and reconciling all accounts. Finance & Operations Manager will also help implement new policies, systems, or controls designed to improve efficiency and reduce risk.

Primary responsibilities include:

Finance

  • Perform daily accounting tasks: Process accounts payables and prepare checks; coordinate and log bank deposits, wire transfers, and withdrawals; reconcile invoicing; financial tracking of restricted grants
  • Maintain and retain financial records for compliance, recordkeeping, archiving and facilitation of monthly and quarterly reporting and budget tracking
  • Implement and monitor policies, systems, and controls to ensure smooth financial operations and mitigate risk; Identify opportunities to streamline and improve processes, providing input for automating processes, and actively implementing changes, as needed
  • Coordinate document preparation and provide support for the annual audit
  • Assist with the preparation, administration, and reporting on government contracts
  • Support and train teams across the organization with their finance needs, providing timely and comprehensive responses

Operations and Administration 

  • Maintain appearance of common areas, troubleshoot general office systems and facilities services, oversee and maintain office equipment, maintain organization files and negotiate the purchase of office and program supplies for the entire staff in accordance with company purchasing policies
  • Answer general phone inquiries, route calls, meet/greet visitors, prepare and distribute incoming and outgoing mail including FedEx or UPS packages
  • Assist with Board of Directors communications: Coordinate logistics for monthly Committee Meetings and quarterly Board Meetings, including articulating agenda items, reserving space, catering, and communicating with staff presenting; act as point of contact for communication between the Board and staff; maintain up-to-date Board records and contact information
  • Manage and administer office vendor and consultant contracts and relationships
  • Serve as liaison between Insurance Providers and staff with requests for updated Certificates of Insurance as needed and maintain insurance coverage log
  • Oversee office information technology systems, including software and hardware, either by serving as in-house resource or coordinating with outside consultants; ensure operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and software needs
  • Manage google apps email system by creating/deleting email addresses as needed, performing password resets, calendar sharing and google groups management

Qualifications: 

  • 5+ years of work experience in nonprofit accounting and/or finance; demonstrated knowledge of accounting, business, math or related field(s) is a plus
  • High proficiency in office and web-based applications including QuickBooks, G-Suite, Slack, Zoom, Adobe Acrobat
  • Well-organized, detail-oriented, and analytical; clear communication skills – both written and verbal
  • Ability to work effectively, independently and as part of a team; openness to evolving responsibilities
  • Outstanding project management skills, excellent in managing shifting timelines and priorities, able to accurately and thoroughly follow-through, able to manage multiple projects and meet deadlines
  • Impeccable judgment and discretion regarding sensitive/confidential personal and legal information

Compensation: This is a full-time, 40 hour per week, exempt salaried position. Salary range is $60,000 to $65,000 annually, commensurate with experience.

Benefits: Our benefits for full time employees currently include the following:

  • Health Insurance covered at 100% (Oxford Liberty Network) or 90% (Oxford Freedom Network) employer paid depending on plan choice, covering employee, spouse, or family
  • Dental and Vision offered, 100% employee paid
  • 401K match of 50% of eligible contributions up to $2,000
  • LTD and $10,000 of life insurance
  • Ability to take advantage of pre-tax Commuter benefits and Flexible spending accounts
  • Employee Assistance Program

Paid Time Off: In the first years of employment, you will be eligible for 15 vacation days (prorated for first partial year, reset in Jan 1 each year), 12 paid federal holidays and 2 floating holidays. You are also entitled to 10 sick days per year. Additional vacation days accrue according to years worked in the organization.

How to apply: Please submit your cover letter and resume as a single PDF file, attn: Beth Newborn, to [email protected] Please include “Finance and Admin Manager” – [YOUR NAME]” as your subject line. Only those candidates selected for an interview will be contacted.

 

Brooklyn Bridge Park Conservancy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Committed to an inclusive and equitable work environment, BIPOC candidates are strongly encouraged to apply.

Disclaimer: The information in this job description indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor be interpreted as, a comprehensive inventory of duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

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